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Office Manager - CEO
0 مشاهدة
0 متقدم
وصف الوظيفة
- Manage the CEO calendar, appointments, meetings, and daily agenda to ensure optimal time utilization and scheduling efficiency.
- Handle incoming communications, emails, and correspondence directed to the CEO with professionalism and prioritization.
- Prioritize incoming tasks, requests, and business matters to support CEO focus on strategic priorities.
- Coordinate communication and workflow between the CEO and internal departments.
- Organize executive meetings, prepare agendas, and document meeting minutes accurately and professionally.
- Follow up with departments to ensure proper implementation of decisions and action items resulting from meetings.
- Track all ongoing assignments and initiatives delegated by the CEO.
- Coordinate with external contractors, consultants, and vendors regarding factory under construction and strategic projects.
- Manage Personal & Business travel arrangements including flight bookings, hotel reservations, transportation, and full travel itinerary preparation for executive management.
- Coordinate with embassies, consulates, and travel agencies regarding visa applications, supporting documents, and travel documentation requirements.
- Follow up on all personal and business-related tasks assigned to the administrative team, ensuring timely execution, proper coordination, and regular status reporting to the CEO/management.
- Prepare Daily Executive Reports summarizing completed tasks, pending items, urgent matters, and priorities requiring CEO attention.
- Bachelor’s Degree in Business Administration, Management, or any related field.
- 5–8 years of relevant experience in Executive Office Management, Project Coordination, Executive Assistance, or Senior Administrative roles.
- Previous experience supporting senior executives / C-Level management is highly preferred.
- Proven experience in travel coordination, flight bookings, and visa processing is required.
Preferred Qualifications / Certifications
- PMP Certification or MBA is a plus.
Key Skills
- Executive Coordination
- Project Management
- Strategic Reporting
- Travel & Logistics Coordination
- Visa Processing and Embassy Handling
- Advanced Communication Skills
- Stakeholder Management
- Time Management
- Problem Solving
- Professional Confidentiality
- Presentation & Reporting Skills
المتطلبات
- Bachelor’s Degree in Business Administration, Management, or any related field.
- 5–8 years of relevant experience in Executive Office Management, Project Coordination, Executive Assistance, or Senior Administrative roles.
- Previous experience supporting senior executives / C-Level management is highly preferred.
- Proven experience in travel coordination, flight bookings, and visa processing is required.
Preferred Qualifications / Certifications
- PMP Certification or MBA is a plus.
Key Skills
- Executive Coordination
- Project Management
- Strategic Reporting
- Travel & Logistics Coordination
- Visa Processing and Embassy Handling
- Advanced Communication Skills
- Stakeholder Management
- Time Management
- Problem Solving
- Professional Confidentiality
- Presentation & Reporting Skills
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